Logistical Information

Entry Visas for Saudi Arabia

Delegates to the Annual Meetings who need an entry visa should submit a request, well in advance, to the Saudi embassy or consulate in their country of residence. In countries with no Saudi consulate or embassy, visa requests can be made in another country where there is a Saudi representation.
Delegates of member countries and representatives of observer organizations are responsible for obtaining their visas for Saudi Arabia.
The time to process visa requests may vary from case to case. Delegates are strongly encouraged to finalize registration as soon as possible to allow time for processing and issuance in time for the Annual Meetings.
Travel documents used for entry to Saudi Arabia must have a validity of at least six months at the time of travel.


Protocol officers at King Khalid International Airport are available to assist and support all delegates upon their arrival and at departure.



For each IsDB Governor, one car with a driver will be provided from 25 April to 2 May, exclusively for use in Riyadh. It is, therefore, essential that Governors provide their travel details in the registration form to ensure prompt car availability.
Please note that the car will not be available beyond 2 May.

Shuttle Service

A shuttle bus service will run at frequent intervals daily between the airport, official hotels, and the venue of the Annual Meetings. The shuttle runs according to the following schedule:

  • From airport to official hotels:From 25 April to 2 May, according to the arrival details entered during registration. Transportation may not be guaranteed if the arrival details entered during registration are inaccurate or incomplete.
  • From official hotels to the Annual Meetings venue and back:
    • Friday, 26 April from 02:00 p.m. to 7:00 p.m. for registration
    • From 27 to 30 April from 8:00 a.m. to the end of the event
  • From official hotels to airport:From 25 April to 2 May, according to the departure details submitted during registration. In case of any changes to the departure details, please contact the information desk at your official hotel.

The Annual Meetings Secretariat has negotiated special rates with selected hotels. Delegates and participants are urged to make reservations in one of these hotels and to include the name of their selected hotel in the registration form to facilitate transportation arrangements from the airport to the hotel.
For further information on reservations and deadlines for each hotel, please check the Annual Meetings website.
To benefit from the special rates, please make your reservation before the deadlines indicated on the Annual Meetings website. After the deadline, room availability at the negotiated rates may not be applicable.


A liaison officer will be assigned to each Governor to assist them throughout the Annual Meetings period.

Map of Conference premises

The venue map will be made available upon registration or at the information desks.
It will also be available on the Annual Meetings website and the Events Mobile App.

Interpretation services

Interpretation services are available for the opening ceremony, plenary sessions, and roundtable in the three working languages (Arabic, English, French) plus Russian. Interpretation for side events will be available in Arabic, English, and French only.

To ensure accurate simultaneous interpretation, speakers are encouraged to speak intelligibly and at reasonable speed.

Internet access

Credentials for accessing the Internet at the venue will be available at registration and information desks.

Meeting room reservations

Participants wishing to reserve meeting rooms for bilateral, multilateral, or group gatherings ahead of the Annual Meetings can do so by using the dedicated room reservation link on the Annual Meetings website.

For requests made during the Annual Meetings, participants can contact the information desk before 5 p.m. for assistance with room reservations for the following day’s working session.

Banking services

Limited banking services will be available at the Annual Meetings venue. These services are also available in most hotels. ATMs can also be found in the area surrounding the Annual Meetings venue.

Prayer room

A room is available for prayer at the Annual Meetings venue. It is indicated in the venue map available at the information desk.

Travel Services

A travel desk will be at the venue to assist with related travel requirements.

Lost and found

Please contact the information desk located in the venue for any lost or found items.