BEFORE ARRIVAL TO TUNIS, TUNISIA
- Official delegates (Governors, Alt Governors and members of delegations) will receive a letter with a registration code. The registration code is essential for the Pre-registration process, which is subject to approval.
- Please note that a unique email address is required for each participant.
- After the pre-registration, an email will be sent to each registrant inviting them to complete the registration process, which involves the creation of username and password. Delegates are requested to scan and upload their photographs and copy of their passports (and for the accompanying person, if any).
- For hotel booking, Official delegates should contact their preferred hotel directly to make a reservation. An updated list of official hotels, contact information, and rates are available on the Annual Meeting website.
- Once the registration is finalized, a confirmation letter will be sent, which the delegates are kindly requested to bring it to Tunis to facilitate the issuance of badges.
Speakers will receive a letter with a registration code. The registration code is essential for the registration process, which is subject to approval.
Speakers are requested to scan and upload their photographs and copy of their passports (and for the accompanying person, if any).
Once the registration is finalised, a confirmation letter will be sent, which the speakers are kindly requested to bring it to Tunis to facilitate the issuance of badges.
- Observers will receive a letter with a registration code. The registration code is essential for the registration process, which is subject to approval. Observers are requested to scan and upload their photographs and copy of their passports (and for the accompanying person, if any).
- Please note that a unique email address is required for each participant.
- Once the registration is finalised, a confirmation letter will be sent, which the Observers are kindly requested to bring it to Tunis to facilitate the issuance of badges.
- For hotel booking, Observers should contact their preferred hotel directly to make a reservation. An updated list of official hotels, contact information, and rates are available on the Annual Meeting website.
Participants interested in attending the Annual Meeting’s side events and the Exhibition, are invited to register their requests via the below link.
Participation is subject to approval, and participants are requested to upload their photograph.
Once approved, a confirmation letter will be sent, which the participants are kindly requested to bring it to the Annual Meeting’s venue to facilitate the issuance of badges.
IN TUNIS
– REGISTRATION
Participants are requested to register on-line by following the step by step process explained on the Annual Meeting website (www.isdb-am43.org) through the “Registration” Tab by using the Registration code mentioned in the invitation letter. Participants are requested to complete registration, flight details and hotel bookings, no later than 9th March 2018.
– ACCREDITATION
Annual Meeting Registration will be located at Ramada Plaza Tunis and will open at 8:00 AM on Saturday 31st March through the close of the meetings on 05 April, 2018 . All participants are urged to register promptly. Participants are required to show passports or other means of government-issued photo identification to obtain their badges.
– ID BADGES
ID badges will be required for admission to the Plenary Meetings, meeting rooms and offices. Participants are required to wear their ID badges at all times while at the meeting venue. Lost or missing badges should be reported immediately to the Registration Counter at the Annual Meeting venue.
Annual Meetings badges must bear a current photograph of the registrant, hence participants should upload their recent photos when registering online.
– PASSPORTS AND VISA REQUIREMENTS
All participants should ensure that passports are valid for at least six months from the date of entry to the Republic of Tunisia and ensure they obtain a valid visa prior to entering the Republic of Tunisia.
In case a visa is required, it is highly recommended that visa application be made as early as possible to allow sufficient time for processing.
For countries where Tunisia has diplomatic or consular representation, visa applications must be submitted directly to the local Tunisian embassy or consulate. For other countries in which Tunisia does not have diplomatic or consular representation, participants may be granted visas upon arrival to Tunis Carthage International Airport. (Annex I, Required visa for IsDB Member Countries).
– PRESS
Press Center will be setup at the Annual Meeting venue to enable journalists and media representatives work properly. A detailed programme of activities before and during the Annual Meeting will be provided. Media representatives are requested to contact the communication desk at the Press Centre for information about the Meetings, or any requests for formal interviews.
– LIAISON OFFICER
A liaison officer will be assigned to each Governor to assist him/her throughout the period of the Annual Meeting.
– GENERAL SERVICES
- Information Desk will be located throughout the Annual Meeting venue during the period of 01-05 April to handle general inquiries.
- Limited banking services, including foreign exchange, will be available in the Annual Meeting venue. These services are also available at most hotels. ATM machines can be found in the area surrounding the Annual Meeting venue.
- Medical facilities will be available in the Annual Meeting Venue and selected hotels. Physicians and nurses are on duty around the clock. Ambulances will also be available. Although the primary medical care will be provided, it is advisable that delegates should have an international travel insurance policy.
- Internet Station will be located and wireless internet will be available in all meeting halls.
- Travel desk will be located in the Conference Centre to assist with return flight reservations and other related travel requirements
– TRANSPORTATION
Regular shuttle buses will be available from the Official Hotels to the Annual Meeting venue and vice versa for all participants. Participants who opt to reside in non-official hotels should make their own transportation arrangements.
For more information on shuttle schedules, please visit Annual Meeting website.